By rotating who is in charge of meetings, you can more evenly distribute leadership opportunities. When people feel ownership of what’s happening in meetings, they’re more willing to participate.
4. Ensure every voice is heard
During your meeting, you can invite team members to share dissenting views by asking to hear perspectives that haven’t been considered yet. You might directly ask anyone you haven’t heard from to voice their opinion. This doesn’t mean putting someone on the spot. Instead, take the time to understand different working styles and recognize cultural differences, as these play a strong part in how people interact in meetings.
Remember, not everyone prefers to contribute to meetings in the same way. While extroverts might speak up in person, introverts may be more inclined to share comments after the meeting or through the chat functionality of a virtual meeting. Allow people time to think, and don’t misinterpret silence as a lack of support or ideas.
5. Be transparent about how decisions are made
One way to encourage openness is by being transparent with your team. When people understand how their feedback is used, they feel more invested in the decision-making process. Transparency helps team members connect more deeply with their work and encourages future contribution in meetings.
At the start of your meeting, clarify if and how any decisions will be made. For instance, you might share that after the whole team has been given a chance to offer their input on a new project, the stakeholder with decision-making authority will need to consult a finance manager before determining the final outcome.